Inside every Virgin Active Membership pack is a Service PromiseIs it worth the card its printed on?Gyms famously make most of their profit from members who don't use the club, not those who do. Members who sign up, but visit rarely, get caught in a 'guilt inertia'. If they cancel they'll never fulfill their desired level of fitness, so they keep paying their monthly fees for a service they don't use.
Virgin Active is unusual for a health club - its still growing and profit is increasing. Impressively, unlike many others, it allows members to cancel at a month's notice - no annual contracts. For a modest fee members can also 'freeze' their membership when they go on holiday. These are attractive benefits. Virgin Active is very customer focused. Members know this because inside every Membership Pack is a Service Promise. The Service Promise is very important to the owners and senior management, but it appears to be treated with contempt at Club level.
My partner joined Virgin Active in June. In August she emailed and telephoned her VA club (Glasgow) to 'freeze' her membership during her holiday. They didn't do this, they didn't reply either, but they did debit her bank account the monthly fee of £44. When her bank statement arrived she followed this up with the club by email. Their reply, left on her voicemail was that the member of staff responsible for membership services had left the company and they had failed to check her email or voicemail, but they would now refund the money, albeit 2 months after she'd contacted them.
Which should be the end of the story. Except then I started reading the membership pack. The boastful Service Promise makes two claims which caught my eye. Firstly 'We will promise a response to your questions, suggestions or complaints within 24 hours', and secondly 'We promise that we will call you within 30 days of joining to ensure our Service Promise is being delivered'. Virgin Active had failed to fulfill both these promises, but the failure to ensure delivery of the promise invokes the final promise; 'If we do not deliver on our Promise in the first 30 days we will refund your joining fee.'
So I drafted my partner an email requesting the refund of her £10 joining fee. This request was declined - because apparently the Club had tried to telephone her mobile in June to ensure their Service Promise was being delivered, but there was no answer. So come on be reasonable I hear you say, they left her a message didn't they? Er... no actually. But because this is such an important Service Promise they must have called again? No, that was it, one quick phone call, no reply. Tick, member 'ensured' satisfied. Anyway, their reply continued, they couldn't refund the joining fee because she had used the club. If she didn't like this response she could email via the website.
I looked at Virgin Active's press release for last year's Annual Report. It boasts of their 'relentless focus on Customer Service'. So I waited until Saturday, when I guessed VA's Chief Executive would be looking after his own email via his Blackberry and emailed him. Did Chief Executive Matthew Bucknall wait 24 hours before replying? No he was back within an hour, promising to investigate. Impressive.
On Tuesday Virgin refunded the £10 Joining Fee. However they were a bit weaselly about the detail. So I dispatched a further email suggesting that as their service had fallen so far short of their Service Promise and that we had provided invaluable feedback about the way the Promise is implemented at club level that VA now refund all the monthly fees. I didn't expect them to, nor did they, but another month was refunded as good will. So £54 in return for emailing the Chief Executive.
It's a shame members have to email the CEO to get such paltry sums refunded. Proper training at Club level would free up valuable time at senior level to grow the business. My partner won't be going back to Virgin Active. Not because it isn't a nice facility, it is. But because they made her a Promise and didn't really care whether they kept it. Like many members who deliver monthly payments she didn't use the Club as much as she hoped, but when they abused her loyalty she withdrew hers - permanently.
Update 3rd December: My partner received an email from a colleague asking if she had benefitted from Virgin Active's £9 cut in monthly subscriptions available to employees of the company. Needless to say Virgin Active hadn't notified her. After a further exchange of emails with the UK MD and CEO she is £18 better off. Ironically if the Glasgow branch had simply refunded the £10 service promise VA would be £62 better off. Since raising the matter directly with CEO Matthew Bucknall refunds to date are: £10 Service Promise refund, £44 monthly subscription good will refund, £18 for 2 months of over-charging. Total refunds = £72. Not bad for a few emails...